Vacation Home Management Service
a vacation home in Florida is your family dream.
Let our family help you make it a reality"
How we take care of your Vacation home!
Make sure to download a copy of our management
guide! Download here
Once the purchase of your new vacation home is complete and the transaction
closed and contract signed with us, then we will immediately organize the
installation of new locks and keys.
utilities and such to be connected to the property and/or register in your
name including electric, water, gas (if applicable), telephone, cable TV,
all required notices throughout the property to be neatly displayed in the
Information Folder for the home, containing all relevant and useful
information regarding the home and the area.
Arrange for a
first major clean so that you home is in great condition for the first
obtain on your behalf from the Department of Business and Professional
Regulations the hotel/motel license, which is required to rent your
obtain on your behalf a State and County tax ID number. This is required for
collection of the sales tax and local tourist tax which is due on all short
term rental properties.
All properties under our care will be inspected on a regular basis to ensure
standards are maintained, making sure that any maintenance is taken care of
quickly and efficiently in order to keep major repairs to a minimum.
We have a
team of experienced and skilled maintenance personnel to perform day-to-day
repairs and maintenance of the home.
If there is
something our team can’t handle, we have a list of approved licensed
contractors that we can call on quickly to provide repair or replacement.
Vacation Homes are authorized by the owner to carry out repairs or
replacements up to maximum cost of $200
repair/replacement in excess of $200 will be notified to the owner prior to
any action being taken. The only exceptions to this would be (a) in the case
of an emergency or (b) the work needed to be carried out quickly in order to
fulfill obligations to the guests.
exceptional circumstances it may prove necessary to move a guest to another
property if the nature of the required work inhibits continuing occupation.
On departure of each guest, our cleaning staff will go in, inspect and then
thoroughly clean the home so that it’s always in excellent condition for the
next guest’s arrival.
will be washed, trash removed, carpets vacuumed, each bathroom and kitchen
thoroughly cleaned and contents and services checked.
completion, the cleaning staff will perform a security walk-through to check
all doors and windows are locked.
staff will check, as far as possible, for damage or broken/missing items.
Nevertheless, please bear in mind that minor damage and wear and tear is
inherent with a rental property.
the property is then inspected ensuring that standards are maintained for
each and every guest.
Your pool will receive a regular weekly maintenance service which includes
cleaning and maintaining the chemical balance.
We don’t fix
the schedule to a certain day because of the Florida weather tends to
interrupt the schedule. The pool will however, be maintained at the latest
every 6-9 days.
patio furniture and screens will be inspected on a weekly basis and cleaned
Two or Three
times a year as necessary the decking and screen enclosure will need to be
pressure washed to maintain appearance. This will be subject to a small
Florida law requires short term rental properties to have a regular pest control
service performed inside and outside.
preventative service will treat the inside and outside once a month and is
meant to safeguard against unwanted bugs inside the home. However, this is
Florida and no preventative pest control is infallible.
preventative service also includes the occasional emergency call-out if
Accounting & Administration
Over the years that Palm Tree Vacation Homes has managed vacation homes, we have
taken pride in its strong accounting and administration operation.
Each month we
will pay the utility bills for all our owners. Our accounting staff makes
sure your home is always up-to-date.
sent a detailed monthly statement. Our simple, clear and accurate statements
show all income and expenditure.
exceeding the required $1,000 Operating Fund will be paid directly into your
account or check sent to you.
occasion, the final balance is below the Operating Fund, then owners are
required to make prompt payment to make up the shortfall.
We will also
assist with sales tax returns. By law, sales tax is payable on all bookings.
The monthly statement will show and deductions made from income to pay any
dues. Owners must also supply us with amounts of any owner-generated income.
month of January, we will produce a Form-1099 (for US residents) or a
Form-1042 (for foreign nationals). It is advised to provide your accountant
with these in order to file your taxes.
NOT file your Federal Tax Return. We strongly advise every owner to consult
with a local accountant regarding your Tax Return. We can recommend an
accountant if needed.
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